Privacy Policy – UKGUARDIAN FORCE

UKGUARDIAN FORCE LTD (“we”, “us”, “our”) is committed to protecting your privacy and handling your personal data fairly, lawfully, and transparently. This Privacy Policy explains how we collect, use, store, and protect personal data when you visit our website, contact us, request our services, or apply for work with us.ico+1

1. Who we are

UKGUARDIAN FORCE LTD provides integrated security and regulatory solutions across the United Kingdom, including professional security services, security systems and technology, regulatory and compliance services, and public and social security sector support. The website currently lists the business name as UKGUARDIAN FORCE LTD, the director as Mohammed Akhlaq, email address is job@ukguardianforce.co.uk, and an address at Castle Street, Luton.

2. What information we collect

We may collect and process the following personal data:

Your name, phone number, email address, postal address, and any information you provide when contacting us about our services.

Business information, service requirements, property details, and any compliance-related information you provide in an enquiry.
Recruitment and applicant information, including CVs, employment history, references, right-to-work details, SIA badge information, proof of address, passport details, National Insurance information, driving licence details, email address, and passport-size photo where relevant to recruitment or onboarding. The current website expressly requests SIA badge images, proof of address, passport, National Insurance proof, driving licence, email address, and a passport-size photo.
Technical data such as IP address, browser type, device information, and basic website usage data where collected by hosting, analytics, forms, or security tools.

3. How we collect your data

We collect data when you:

Visit our website.
Fill out a contact form, email us, or call us. The website currently provides a phone number and email address for contact.
Apply for work, send recruitment documents, or otherwise communicate with us about employment or contractor opportunities. The site currently includes a recruitment requirements section asking for identity and licensing documents.
Interact with us as a client, supplier, contractor, or partner

4. Why we use your data

We use personal data for the following purposes:

To respond to enquiries and provide requested information about our services.
To assess, quote for, arrange, deliver, and manage security, compliance, technology, and support services. The site currently advertises manned guarding, mobile patrols, CCTV, access control, compliance audits, risk assessment, and public sector support.
To process recruitment enquiries, review applications, verify suitability, assess right to work, confirm licences and qualifications, and progress candidates through recruitment and onboarding. UK recruitment privacy guidance states that applicant data may be used to progress an application and meet legal or regulatory requirements.
To maintain records, meet legal obligations, prevent fraud, protect our business, and manage complaints or disputes. ICO guidance states organisations must process personal data lawfully and transparently under UK GDPR.

5. Lawful bases for processing

Depending on the context, we process personal data because:

It is necessary to take steps at your request before entering into a contract or to perform a contract with you.
It is necessary for our legitimate interests, such as operating our business, responding to enquiries, evaluating candidates, preventing fraud, and maintaining service quality, provided those interests are not overridden by your rights.
It is necessary to comply with legal or regulatory obligations, including employment, right-to-work, security industry, anti-fraud, and record-keeping obligations.
In limited cases, we rely on consent, especially where consent is specifically requested for optional communications or optional data processing.

6. Recruitment and applicant data

If you apply for a role or submit recruitment documents, we may use your information to assess your suitability for employment, agency work, contractor work, training, deployment, or onboarding. Recruitment privacy guidance from the ICO states that organisations should explain what applicant data they collect, why they use it, and how long they keep it.

This may include reviewing identity documents, licences, qualifications, right-to-work documents, proof of address, contact information, references, and work history. The current website explicitly asks applicants to provide scanned and clear copies of SIA badge images, proof of address, passport, National Insurance proof, driving licence, email address, and passport-size photo.

We ask applicants not to send unnecessary personal data or special category data unless specifically requested. Where background checks, identity checks, or compliance checks are carried out, we will do so only where permitted by law and relevant to the role. ICO and recruitment privacy guidance emphasise transparency and lawful handling of applicant data.ico+1

We may share personal data where reasonably necessary with:

Employees, consultants, and authorised personnel within our business.
Hosting providers, IT support providers, website providers, cloud storage providers, email providers, and software vendors who help us operate our business.
Clients, end-customers, public bodies, regulators, insurers, or professional advisers where relevant to service delivery, legal obligations, compliance work, or dispute resolution.
Recruitment partners, screening providers, or right-to-work verification providers where needed for recruitment or onboarding, subject to applicable law.

We do not sell personal data.

8. Data retention

We keep personal data only for as long as reasonably necessary for the purpose collected, including to satisfy legal, regulatory, tax, insurance, recruitment, dispute, and record-keeping requirements. ICO and applicant privacy examples make clear that organisations should define retention periods and avoid keeping personal data longer than necessary.

Enquiry data may be retained for a reasonable business period to manage follow-up and records. Recruitment data for unsuccessful applicants may be retained for a limited period where justified for recruitment administration or legal defence purposes; published applicant privacy examples often use fixed retention periods such as 12 months, though the final period should match your internal policy.

9. Security of your data

We take reasonable technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access. UK GDPR guidance expects organisations to handle personal data securely and appropriately.

However, no internet transmission or electronic storage method is completely secure, so we cannot guarantee absolute security.

10. Your rights

Under UK data protection law, you may have rights to:

Request access to your personal data.
Request correction of inaccurate or incomplete data.
Request erasure in certain circumstances.
Request restriction of processing in certain circumstances.
Object to certain processing based on legitimate interests.
Request data portability in certain circumstances.
Withdraw consent where processing is based on consent.
Lodge a complaint with the Information Commissioner’s Office (“ICO”). UK applicant privacy notices commonly direct individuals to the ICO for complaints.tandridge+1

11. Contact about privacy

If you have any questions about this Privacy Policy or how we use your personal data, please contact:
UKGUARDIAN FORCE LTD
Castle Street, Luton
Email:job@ukguardianforce.co.uk

If you are dissatisfied with how your personal data has been handled, you may contact the Information Commissioner’s Office

12. Changes to this policy

We may update this Privacy Policy from time to time to reflect legal, technical, or business changes. The latest version should always be published on our website.